Find out how and where to save your files and folders as well as printing, scanning and copying.
Saving
All staff and students have access to OneDrive, which provides secure, backed up cloud storage as a part of your university Microsoft 365 account. You have this for the duration of your time here. To check how much space is available in your OneDrive, follow the instructions in this Knowledge Base guide. For new staff using university computers, OneDrive is set as your default saving location and can be found under ‘Documents’. You also have file storage available through Teams / Sharepoint for collaborative working, details of which will be given to you by your department.
Printing
Follow Me Print is a managed service which enables students to print documents from anywhere to any managed printing device.
Our printers are commonly known as Multi-Functional Devices (MFDs) as they allow you to copy and scan too.
User guides for our new Samsung printers can be found below.
How to print
- To log in: Place your University ID card on the blue sticker you can see on the front of the printer
- To collect your printing: select the document you want to print and press 'Print'
- Alternatively press 'Print All' to quickly print all your documents
- Select individual jobs to delete and press the red X
- Press 'Use Copier Functions' for copy and scan
Please note: Your files will automatically print in black and white and duplex as default.
If you use a computer or device that is not managed by iSolutions then you will need to add the new print queues as below:
- BlackWhite on staff.myprint.soton.ac.uk
- Colour on staff.myprint.soton.ac.uk
To add the new printer queues, click on Run... in the Start menu, enter \\student.myprint.soton.ac.uk and successively double-click on BlackWhite and Colour.
More information on how to print using the university printers is available in the following knowledge base articles:
- How to print using the university printers from a university device
- How to print using the university printers from your own device (BYOD - bring your own device) .
Can I print directly from my mobile device?
Yes you can! You can print to a University printer straight from your mobile device. More details can be found here: How to print using the university printers from your own device (BYOD - bring your own device) .
Can I print from my laptop?
Yes you can! To add the new printer queues, click on Run... in the Start menu, enter \\student.myprint.soton.ac.uk and successively double-click on BlackWhite and Colour. Further information can be found here: Setting up printers
Where are the Multi-Function devices (printers)?
All printer locations can be found here: Multi-function device locations
What do I do if there is an error on the printer?
When using any of the printers on campus it is important to view any notices or error messages which may require your action. These will be highlighted with either a yellow or red icon on the top left of the screen.
To view the required action you will need to:
- Log into the device using your ID card, or by entering your username and password
- Press the 'User Copier Functions' button and then 'OK'
- Press the 'Job Status' icon
- The action)s) required will be displayed (e.g. Paper is low)
- Action the request and your pront job will be released.
This service offers significant benefits to standard printing, with our three Cs:
Confidentiality : increasing the security of sensitive materials as only you can release the documents that need to be printed.
Control : you are able to completely control the release of documents to print by allowing you to delete unwanted items before they are printed, saving money and paper
Convenience: you can collect your printing at any time and from any other MFD, even in a different building within a 24 hour period.
User guides for our new Samsung printers can be found below.
Useful Downloads
Need the software? PDF Reader
