Following a major update to our Financial Regulations and Finance Policies, here are some points you need to know when buying goods and services and making payments.
- Where we have a supplier under contract e.g. Clarity for booking flights, please use this contract. If you have concerns about using an existing contract then you must speak to the Purchasing Team to discuss these concerns and not make your own arrangements. You can find detailed guidance for commonly bought items on the link below.
- Where you are making a purchase which will be more than £25,000 you must consult the Procurement Team about the procurement processes as early as possible.
- You must raise a Purchase Order to the supplier before any commitment is made to the supplier. Invoices without a valid purchase order can’t be paid in a timely manner and this is the biggest cause of late payments to suppliers.
- Purchasing cards should only be used for ad-hoc spend where there is no existing contract. Purchasing cards must not be used to purchase UK subsistence.
Please use the following links to find out more about:
- Detailed guidance for commonly bought items
- Why procurement matters to the University, how to get started and information for placing your order
If you have any queries relating to procurement or purchasing, please contact the Purchasing Team or Procurement Team.
Previous SUSSED posts on Financial Regulations and Policies:
Changes to Finance Policy that will affect staff and students
Claiming expenses whilst on University business
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