Many of us are working in a hybrid way now. Using Outlook bookings for shared desks means that we can work flexibly and collaboratively utilising a familiar system that makes booking on the go straightforward. We now have over 500 shared desks utilising Outlook as a booking system.
We have produced a new streamlined process, tested and improved using feedback from a pilot group, making the setting up of shared desks on Outlook even simpler. The feedback from the group was that it was very straightforward and easy.
What are the benefits of moving to Outlook bookings?
You can:
- Ensure a desk is available before you come in and can book four weeks in advance or twelve months if you are in the office for most of the week or have specific needs.
- Book a desk close to your team members for collaborative working.
- Book desks on behalf of others.
- Book the desk using both Outlook and Teams mobile and desktop apps which means that you can book it on the go unlike spreadsheet booking.
- Change the times and dates quickly and easily.
- Book desks with equipment suitable for you.
- Use the data as evidence you need more space if the team grows, and desks are often booked.
What support is there to move to using Outlook booking of shared desks?
- Step by step guidance with overviews in a video format and links to all resources.
- New ServiceNow Request form so that the request goes straight to the right team.
- Support on communicating the change including written templates and video guidance.
- New desk stickers with QR codes that link to new guidance on trouble shooting and desk etiquette.
- Easy Excel template to record details about desks that can be uploaded into the system.
Further new support and guidance that you might have missed
Booking shared desks using Outlook: Guidance and a demonstration video
Booking desks near your team: Guidance and demonstration video
Booking hybrid meeting rooms: Guidance and demonstration video
